September 3, 2020

Bear Clan Patrol Inc.

Notice of Annual General Meeting


1. Notice

Bear Clan Patrol Inc. will hold its Annual General Meeting on Tuesday, September 29, 2020, commencing at 7 p.m. (the “AGM”).

Due to current restrictions placed on physical gatherings, the AGM will be held virtually via the internet, and will also be accessible by telephone.

2. Membership

All current members are eligible to register to participate and vote in the AGM.

Persons who are not currently Members but wish to apply to become Members in order to participate and vote in the AGM may apply as follows:

  1. By filling in an application online via the link on Bear Clan’s new membership website at https://members.bearclanpatrol.org  (Requests for membership made to other email addresses will no longer be acknowledged.); or,
  2. By requesting, filling out, and submitting an application form at 563 Selkirk Ave. between the hours of 10 am and 4 pm, Monday to Thursday.

Note: If you have already received confirmation of membership, you do not need to apply again.

IMPORTANT: Only persons who have submitted their application for membership prior to 4 pm, Thursday, September 10, 2020, and been subsequently approved as Members, will be eligible to register to participate and vote at, the AGM.

3. Meeting Registration

All Members existing as of 4 pm Thursday, September 10, 2020, or who those that applied for Membership prior to and are subsequently approved as Members will be sent further information regarding the AGM. Further information will be released on September 11, 2020, including information on how to register to participate in it, and the Meeting Agenda.

Members must register in order to participate and vote in the AGM. (“Registered Members”).

4. Meeting Participation and Voting

Registered Members may participate in the AGM via the internet and may vote electronically during the meeting.

Alternatively, Registered Members may participate via telephone, and may vote in advance of the meeting using paper ballots. The phone number(s) to call will be publicized prior to the meeting. Ballots may be received, completed and submitted by Registered Members intending to participate by telephone by attending at Bear Clan’s offices (556 Selkirk Avenue, Winnipeg)  between the hours of 10:00 am and 4:00 pm, Monday to Thursday, up to and including September 28, 2020. Please note that identification will be required for a Registered Member intending to participate in the AGM via telephone to receive a ballot.

IMPORTANT: For those Registered Members choosing to participate in the AGM via telephone, if a paper ballot has not been received by 4:00 pm Monday, September 28, 2020, as set out above, they will NOT be able to vote thereafter. 

If you have any questions regarding this process, email: bearclanpc@gmail.com